Administrative Assistant

San José - Admin and Office
|
More than two weeks ago
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Administrative Assistant, Part Time

What you will do

IMEC has a part time remote opportunity for an Executive Sales Assistant in the San Francisco Bay Area. You will be responsible for the local operational support of the West Coast based imec innovation services / imec.link team. We're looking for an enthusiastic and eager colleague who wants to be part of a small, focused team in a high energy environment. There is flexibility for remote work, but you must also be able to work from the office location on a regular basis. 

The primary work location for this role will be the imec offices in San Jose, CA 95129

  • Administrative support to the Link Innovation Team including: scheduling, organizing and maintaining critical documents such as contracts and intercompany agreements, and processing expense reports
  • Coordinate and manage vendor relationships for the office operations
  • Support administrative accounting functions as needed
  • Respond to email and phone inquiries
  • Support HR onboarding activities for new employees
  • Create executive level reports and presentations
  • Order office equipment and supplies as needed
  • Other administrative duties as required

What we do for you

In exchange for your talent, passion and expertise, you will join an ambitious organization, with challenges there for the taking.  We work close to industry, so your expertise and efforts often convert to solutions that are widely utilized and make positive impacts in the world.  Our progressive and informal working environment offers you a range of possibilities to take initiative. This is your opportunity to contribute to the technology that will determine the society of tomorrow. Your valuable contribution and that of your colleagues make imec a top player in its field. 

Who you are

  • Bachelor’s Degree or equivalent combination of education and experience
  • 3+ years of experience in an administrative role supporting sales and/or management teams
  • Flexible, can maintain organization with changing priorities
  • Reliable, responsive and able to work with a high sense of urgency and accuracy
  • Able to handle confidential information
  • Extremely organized and efficient
  • Knowledge of MS Office applications and Online Media, 
  • Ability to review, edit and optimize presentations (Power Point) is a plus
  • Excellent communication skills, can communicate clearly and professionally with all levels of an international organization, keeping in mind cultural differences
  • Ability to manage a wide variety of tasks and meet deadlines
  • Able to communicate effectively with customers and partners, creating positive interactions and building relationships
  • Ability to travel to imec’s local office in San Jose or regionally when required for face to face meetings
  • Ability to travel domestically and internationally on occasion via all regular modes of transportation
  • Prior experience working in a virtual or remote role is preferred
  • Prior experience supporting a field sales or executive team is preferred
  • Fluency in Dutch or another foreign language is a plus 

It is the policy of imec to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, ancestry, sex, sexual orientation, gender, gender identity or expression, genetic information, age, disability, medical condition, marital status, military or veteran status or any other classification protected by applicable local, state or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline and termination. Reasonable accommodations of disability and religion are available for qualified individuals, upon request, provided that such accommodation does not present an undue hardship to imec.

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