Contract and Grant Administrator

Florida - Kissimmee - Business Operations
More than two weeks ago

Contract and Grant Administrator

What you will do

In this role you will be responsible for all aspects of full life cycle contract management, and administration including: proposal drafts and post-award contract administration and compliance.

  • Work directly with Principal Investigators (PIs) in the preparation, electronic submission and pre-award administration of grants and contracts, including subawards and progress reports. Interprets federal and state guidelines on grant applications. Provide expertise, knowledge and advice regarding Federal and DoD contract proposals, interpretation and administration requirements, proposing alternatives as needed. 
  • Oversee, prepare and compile all components of grant submissions ensuring proposals are formatted, assembled, validated and submitted in accordance with granting agency requirements.
  • Prepare grant budgets and drafts budget justifications based on investigator input.
  • Perform labor distribution and facilitates effort certification process. 
  • Analyze effort allocation, program costs, and prepares adjustments at the PI’s direction.
  • Process Accounts Payable ensuring costs are properly allocated. Ensure Federal and grant procurement requirements are met as required.
  • Interface with all levels of internal and external stakeholders and subcontractors.
  • Track project changes respond to requests, and communicate schedule, cost, scope or deadline changes to stakeholders.
  • Engage with internal and external customers to build and maintain strong relationships with partners for the advancement of long-term business opportunities.
  • Manage contractual aspects of projects to ensure on time contract deliverables and communications.
    Propose and Negotiate contract terms that reduce risks and optimize outcomes.

What we do for you

This is your opportunity to lay the groundwork and guide our growing organization through the compliance and contract management requirements to support ground breaking, federally funded technology research projects related to exciting topics like space health, imaging and sensing, and integrated photonics technology that will shape the future. 

In exchange for your talent, passion and expertise, you will join an ambitious organization, with challenges there for the taking.  We work close to industry, so your expertise and efforts often convert to solutions that are widely utilized and make positive impacts in the world.  Our progressive and informal working environment offers you a range of possibilities to take initiative. This is your opportunity to contribute to the technology that will determine the society of tomorrow. Your valuable contribution and that of your colleagues make imec a top player in its field. 

Who you are

  • Bachelor’s degree or equivalent combination of education and experience is required.
  • 5+ years of experience in federal grant and contract administration, program management is required. 
  • Highly knowledgeable of the process and compliances related to acquiring and administrating government grants and contracts.
  • Expert knowledge of Federal Acquisition Regulations (FAR), DoD Federal Acquisition Regulation Supplements (DFARS), and the Uniform Guidance.
  • Strong analysis and budgeting skills including Excel spreadsheets. 
  • Strong analytical and problem-solving skills in combination with the ability to multi-task and perform duties under own initiative with minimal supervision.
  • Knowledge of ITAR and EAR regulations.
  • Knowledge of IP terms and laws.
  • Excellent communications skills.
  • Excellent organizational skills.
  • Proficient with project managements tools.
  • Excellent communication skills and ability to work in a multidisciplinary team.
  • Ability to travel domestically and internationally via regular methods of transportation as advised.
  • Must be US Citizen or Permanent Resident due the projects and clients this role will support.

It is the policy of imec to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, ancestry, sex, sexual orientation, gender, gender identity or expression, genetic information, age, disability, medical condition, marital status, military or veteran status or any other classification protected by applicable local, state or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline and termination. Reasonable accommodations of disability and religion are available for qualified individuals, upon request, provided that such accommodation does not present an undue hardship to imec.


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