Executive Management Assistant 

What you will do

In this job, your responsibilities are:  

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Senior Vice President Legal & Compliance and her leadership team.
• Provide support for the team meetings (prepare agenda and presentations, keep minutes, ...) and digital workspaces of the teams. 
• Prepare and organize documents, presentations, and reports for internal and external stakeholders. 
• Act as the primary point of contact for the Compliance & Legal Office, handling inquiries with professionalism and discretion. 
• Support dedicated projects by coordinating tasks, monitoring progress, and ensuring timely completion. 
• Professional independent communication with various internal and external contacts.  
• Follow-up on various operational and administrative tasks (stock management of office supplies, desk and pc allocations, logistic onboardings of new employees). 

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.

We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth. 

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits. 

Who you are

• You have minimum 3-5 years of experience as an executive assistant or in a similar role, preferably in a compliance or legal environment.  
• You get energy from supporting others and taking planning and organizational tasks out of their hands.   
• You thrive when you can multi-task and manage to keep priorities and calm in situations of peaking workload.  
• You have a positive, no-nonsense mindset and enjoy improving existing ways of working.  
• You can prioritize your work, are assertive in a diplomatic way and can work autonomously.  
• You demonstrate strong attention to detail and accuracy in your work. 
• You handle confidential information with discretion. 
• You have excellent communication skills in Dutch and English.  
• You have a good knowledge of Microsoft office (Outlook/Word/ PowerPoint/Excel), SharePoint, One Drive, Teams and are interested in constantly improving your skills in this regard.  
• You want to work full-time or 80%. 

IMEC and its affiliates will not accept unsolicited resumes from any source other than directly from a candidate. IMEC will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. IMEC will not pay a fee to any Agency that does not have a prior written agreement with IMEC, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.