Management Assistant (temporary assignment)

We are currently looking for a Management Assistant to assist the director, the group leaders, the team managers, and the rest of the large team. The entire department will rely on the Management Assistant for a smooth functioning by offering administrative and organizational support.

The assignment

• Act as go-to person and provide solutions for general support, advice, questions and needs.
• Coordinate and organize internal and external meetings, conferences, business trips, business lunches & dinners, project &team events, etc.
• Proactive follow-up of different workflows (purchase requests, travel requests, external workforces, etc.).
• Support onboarding activities for new employees or those who exit imec.
• Shipment of goods, document preparation.

Required knowledge and skills

• You have ample experience as a management assistant.
• You have excellent organizational skills, you can multi-task and prioritize efficiently.
• You are hands-on and stress resistant.
• You like to get things done in the most efficient way.
• You can connect well with others and can easily build a relation of trust.
• You are assertive in a diplomatic way.
• You are a team-player but are also able to work autonomously and take initiative.
• You have excellent communication skills in Dutch & English (verbal and in writing).
• You are proficient with Microsoft office (Outlook/Word/PowerPoint/Excel/Teams), SharePoint, One Drive – experience with Power BI is a plus as well as with SAP.

Duration of the assignment

• 6 months, extension possible

Desired start date and work regime

• As soon as possible
• Fulltime: 5 days/week (40h)

Location

• imec Leuven
• Working from home is possible up to 2 days/week, in agreement with the team and if the workload allows it.

---

*For this temporary position, you can apply as a candidate or as an independent consultant. As a candidate, you are willing to work through a temporary employment agency. Consultant agencies that wish to present a candidate should contact Flexforce.

*Voor deze tijdelijke positie kan je solliciteren als kandidaat of als zelfstandige consultant. Als kandidaat ben je bereid te werken via een uitzendkantoor. Kantoren die een kandidaat wensen voor te stellen dienen contact op te nemen met Flexforce.