Administrative Recruitment Coordinator

What you will do

As our Recruitment Coordinator, you’re the director behind the scenes of every great hire. You’ll support our Recruitment partners from the first casting call (job post) to the final curtain call (onboarding). Your mission? A fast and smooth hiring experience thanks to your organization and coordination skills.
Here’s what your script looks like:

• Spread the word: You’ll publish job openings across the best channels—social media, job boards, networks, and recruitment agencies. You’re the voice that tells the world, “We’re hiring!”
• Guide the journey: You’ll be the first point of contact for candidates, ensuring a smooth and friendly hiring experience from start to finish—whether they’re local or international.
• Master the schedule: You’ll coordinate interviews (online and onsite) and assessment centres, making sure everyone’s in the right place at the right time, and our e-recruiting system is up to date. For our international candidates, you arrange travel and accommodation as part of their onsite interview experience.
• Seal the deal: You’ll draft employment contracts, follow up on signatures, and kick off onboarding. Another talent hired—thanks to you!
  
  

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.

We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth. 

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits. 

Who you are

• You hold a bachelor’s degree in Office Management or equivalent, with at first experience in an administrative focused job.
• You’re passionate about HR administration and love keeping things organized.
• You’re proactive, accurate, and customer-focused—with a knack for prioritizing.
• You’re stress-resilient and have a can-do mentality.
• You’re tech-savvy with Office 365.
• You speak fluent English and communicate professionally. Dutch is a plus.

IMEC and its affiliates will not accept unsolicited resumes from any source other than directly from a candidate. IMEC will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. IMEC will not pay a fee to any Agency that does not have a prior written agreement with IMEC, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.